Understanding IRS mileage log requirements is key to successfully claiming deductions on business vehicle use. The IRS doesn’t accept ballpark figures or estimates. To qualify, you need a detailed log that includes: the date of the trip, total miles driven, start and end locations, and the business purpose of the travel. The IRS also requires you to track your vehicle’s total annual mileage and separate business from personal use. Logs must be kept contemporaneously, meaning they should be recorded as the trips occur—not recreated later from memory. Failing to meet these mileage log requirements can result in denied deductions or even penalties during an audit. Paper logs are acceptable, but many people now rely on mobile apps or fleet tracking software to automate the process and reduce human error. If you're managing a fleet or traveling frequently for work, digital systems not only ensure compliance but also simplify year-end reporting. IRS mileage log requirements are strict, but with the right tools and attention to detail, meeting them doesn’t have to be difficult. Staying organized and accurate is the key to protecting your tax deductions.
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